Our charity partner is committed to supporting the vunerable and alone, they seek an experienced Account Assistant to join the charity’s UK Finance department located in London that is responsible for producing accurate, reliable and prompt financial information for both internal and external stakeholders and to ensure adequate financial controls throughout the organisation.

The successful candidate will accurate recording of transactions in the accounting systems, to maintain the purchase ledger of the UK organisation and connected entities, and process all payments, UK and international.  Responsible for reconciliation of bank accounts and the control and reconciliation of petty cash and the company credit card.  To provide support to all departments in relation to income transaction and purchase ledger transaction queries and payment processes.

Responsibilities:
Maintain purchase ledger function including:

• collating & processing purchase orders & invoices, & reconciliation of supplier statements
• ensuring appropriate approval from budget holders and all supporting information in accordance with EvC policy is present for any expenditure
• resolving purchase ledger related queries with staff internally and suppliers externally
• Preparing and processing payments.
•  Responsible for preparation of monthly bank, cash and credit card reconciliations, and the monitoring and reconciliation of staff advance balances
• Responsible for uploading income data from iMIS system to accounting system and first point of contact for all income related queries from Supporter Care and Fundraising departments.
• Corresponding with bank, prepaid cash card and foreign payment providers on any issues arising in relation to payment process.
• Maintenance of beneficiary information on online banking payment system, prepaid cash card system and international payment platforms, including ensuring standing data is current and supported by appropriate documentation.
• Responsible for processing international payments including transfers to country offices, payments to partners and overseas suppliers, including support internally to staff and externally to suppliers on information required to facilitate these payments (bank details, codes etc), and updating cross department spreadsheet for partner payment planning.
• Prepare BACS payment runs on a twice monthly basis as well as preparing ad-hoc payments (BACS or cheque) as and when required.
• Ensure correct coding of transactions to general ledger and appeal codes to provide accurate management information.
• To process advance requests and expense claims by staff members for payment through the purchase ledger or prepaid cash card system.
• Responsible for the control of petty cash and the office credit, including signing out cash and the office credit card on receipt of appropriate staff requests and ensuring such requests and subsequent receipts are prepared and authorised in line with EvC policies and procedures.
• To monitor bank balances on a daily basis and report to the Head of Finance.
• Inducting staff on EvC invoice and payment processes.
• Maintenance of all accounting records relevant to the above, including bank statements, expenses information, invoices and payment information.
• To provide other transaction processing services as directed by the Head of Finance.
• To support the finance team or other departments as instructed by Head of Finance. 

Must be educated to a degree level.
Charity experience would be desirable but not essential.
Experience with double entry book keeping and reconciliations is key as well as online banking systems.

If you are interested in applying or would like additional information please apply to jobs@afid.org.uk